Your phone is the scanner
No cables, no dedicated hardware. Volunteers scan toy and member QR codes with the phone camera — a loan takes a few taps, anywhere in the room.
Toy library software for Australia & New Zealand
The friendly home for your toy library
ToyHive runs the loans desk, members, payments, and catalogue — built by a toy library volunteer so that processing a loan takes seconds, on nothing fancier than the phone in your pocket.
Loan desk
Saturday session
Scan member
Phone camera ready
Household
Rivera family
2 active loans
Toy
Wooden market stall
Due in 14 days
Payment
Renewal ready
Online checkout
Catalogue
Roster
Reports
Phone scanning
Shared catalogue
Migration support
AU/NZ focused
Why ToyHive
Software that treats volunteer time as precious
Every hour a committee member spends wrestling admin software is an hour not spent with members. ToyHive is designed for the volunteer who is barely comfortable with a smartphone: plain English, guided workflows, and nothing standing between a member and their next toy.
AI does the data entry
Scan the barcode on the box and ToyHive fills in the name, age range, piece count, warnings, and description. Adding a toy takes seconds, not twenty minutes.
One shared catalogue
Every ToyHive library contributes to the same toy database. When one library adds or fixes a toy, every library benefits — the work is only ever done once.
Memberships run themselves
Members join, renew, and pay online, with automatic receipts and reminders. No committee member chasing renewals at the desk.
The hive
Add a toy once. Every library benefits.
ToyHive libraries build one shared catalogue together, the way a hive builds honeycomb. The first library to add a new toy does the work once — every library that follows gets the record for free, photos and piece list included. The catalogue is public, so you can explore it right now.
One catalogue, built by every library
LEGO sets
Piece lists and counts ready for missing-piece checks at return time.
Ride-ons
Safety warnings and helmet-waiver prompts appear right at loan time.
Puzzles
Age ranges and piece counts filled in from a single barcode scan.
Party packs
Bundles with per-piece manifests, so returns stay quick and complete.
Your history comes with you
Switching software is the scary part, so migration is guided from day one: members, toys, loan history, and finances imported from SeTLS or MiBase — and for early libraries, we work through the move alongside you.
Plan your migrationTry it before you commit
Wander around a fully stocked demo library — no signup, no sales call. Ready for more? Create a trial library and be operational within the hour.
Questions
The things committees ask first
Straight answers to the usual blockers. Missed yours? Ask us directly.
Can we migrate from SeTLS or MiBase?
Yes — that is the main road in. ToyHive imports members, toys, loan history, and financial records from both systems, and early libraries get hands-on help through the whole move. Your history comes with you.
Do volunteers need special scanners or hardware?
No. The phone already in your volunteer’s pocket is the scanner. QR and barcode scanning run in the browser using the phone camera — nothing to install, nothing to buy.
Can members pay online?
Yes. Members can join, renew, and pay fees online, with automatic receipts and opt-in auto-renewal. Cash and EFTPOS at the desk still work for libraries that want them.
Is the toy catalogue public?
The shared catalogue is public — anyone can browse toys, photos, and piece lists. Your library’s data stays private: which library holds a toy is only shown if that library opts in, and member data is never shared.
We’re a tiny volunteer committee. Will this be hard to run?
ToyHive is designed for non-technical volunteers: plain English, guided setup, big buttons, and sensible defaults. A new library should be operational within an hour of signing up.
Bring your library into the hive
Start a trial library in minutes, or poke around the demo first. Either way, your volunteers get their Saturday mornings back.